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Minutes of Present: Pastor Mike Williams, Andy Simon, Jerry Stowe, Jennie Motheral, Donna Jenschke, Bobbie Joines, Sara McKeon, Steve Anfinson, Mary Vestuto, Gerd Rohleder, Donna Kelley Absent: Sandra Yarborough Call To Order: Andy Simon at 7:03 pm Opening prayer and devotional: given by Jerry Stowe — “What is a Lutheran Christian?” taken from the church website Pastor’s Observations: Pastor commented that next year he would like to set up a gifting program “Passages for Life” (handout attached). The program involves parents and children. Gifting is for each child as they move through Christian life at Zion. Pastor Williams explained the program and how it affects children at significant life events such as baptism, confirmation, Holy Communion. The program allows teachers and pastors to get to know the children better and helps them grow spiritually. Discussed and reviewed guidelines on the age of children receiving Holy Communion — recommendation from Pastor is for 5th grade age. No changes made at this time. Pastor advised that he had visited at Schreiner University with discussion of college students assisting the television ministry, sound board and power point presentations at Zion. He discussed the possible opportunity of partnering with Schreiner University on these programs. Treasurer’s Report: Sara reported that offerings look better. Jo has re-classed moving expenses from call to staff benefits. KPUB was not yet paid this month. Paris Trust funds received came in lower than the budgeted $5,000. Worker’s compensation and property insurance will be paid later this month. Mary stated that the letters regarding Stewardship had been mailed and seven or eight had been received back. She also stated that a basket would be set out in the church for accepting gifts and responses. Approval of Minutes: Motion by Jerry and seconded by Jennie to approve the minutes of the previous meeting with the following correction. Sentence one of “property report” should read: Jerry Stowe reported that the total property budget for 2010 will be approximately $100,000. Motion carried. Action/Discussion: Andy stated that Tammy Gold, chair of the Nominating Committee had received word from Brenda Miller that she would like to withdraw her name from the nominating committee for 2010. He stated that one more individual would need to be found. Andy also discussed having a Performance Review Committee, which would perform reviews of the paid staff. He suggested the Executive Committee along with the Pastor review the job description of administrative staff. Discussion was held regarding performance review of the Pastor and that a six and twelve month review should be completed. Andy suggested that the Call committee would be most appropriate for this as they were most closely involved with the assessing and hiring of the Pastor. He will discuss with Bill Williams, Call Committee Chair and report back to the council. Andy reported that the annual staff Christmas Party will be December 8th at 6 pm. Potluck Dinner — Mexican Style will be held in the fellowship hall with staff, current council and incoming council members, pastors, and spouses. Sandra to contact everyone with details of the meal and what will be needed. Guest report: Gerd Rohleder reported that the local TV station had been off the air several times recently which has interrupted the broadcast of services. He stated that Hill Country Telephone Cooperative (HCTC) has been laying fiber optic network lines in Kerrville. Windstream and Time Warner are not making any investments in Kerrville at this time. This has allowed HCTC to provide a proposal to Zion for use of the fiber optic network rather than the microwave tower for our TV Ministry. Gerd provided a comparison of Windstream and HCTC charges (copy attached). Motion was made by Jennie and seconded by Steve to proceed with hookup of the HCTC fiber optic network, pending review of contract by Andy. Motion carried Review of the Video Ministry 2010 proposed budget as submitted by Bill Williams. It is hoped that eventually we would be able to televise the second service as well and continue broadcast of the first Sunday service. Options of future use of Video on Demand and the internet for streaming services will be assessed. Discussion was help regarding the possible need of a subcommittee for Multi-Media Ministry in order to assure its goals and objectives. Benevolence: Donna Kelley reported that Habitat for Humanity is focus for month of December. She also stated that we are also planning a workday with Habitat for Humanity next spring. The altar guild will be selling poinsettias to the benevolence ministry member support fund. The committee has proposed setting the 2010 budget for benevolence at $38,900 which is down from the $41,200 set for 2009. We will review and explain the committee’s reasoning for the budget proposal at the council budget meeting in December. Children’s Center: Steve stated everything is going okay at the center but he is finding it hard to keep full membership on the center’s board. Evangelism: Jennie reported that she has an updated homebound list. Currently there are 26 on the congregational homebound list. Jennie stated she is working to setup/organize contact and communication with each of these members. Youth: Donna Jenschke requested we all keep Keely Vanacker and her family in our prayers following the murder of her father at Fort Hood. Donna stated that they are planning a banquet for Sunday school teachers to show appreciation for their work with the youth. Tentatively the date has been set for 2/12/2010 at the church. She hopes to have a speaker and meal for approximately 30 people, including teachers, spouses and the committee. The anticipated cost will be approximately $400. Donna discussed how Mark Bigott has expressed concern regarding the need for help with the high school age children. He has expressed their need of spiritual help. He tells Donna they are showing up for Sunday school but are in need. Zion Encouraging Partners (ZEP) has been established to replace Pizza Party Partner program for students/children of Jr. High and High School age. Parish Education: Bobbie followed up with comments on the banquet for teachers and stated he will talk to Sandra regarding the use of the fellowship hall. The Sunday school group has completed the Book of Romans. Bobbie reported that the adult Sunday school classes have maintained attendance average of 40-44. Property: Jerry commented on the budget for property is $65,500 actual expenses, with $76,800 difference because money has been taken from dedicated funds. Cost of the stucco painting will be $11,700 and has been completed. Jerry stated that shrubs were to be trimmed, gutter guards to be cleaned, and squirrels eradicated as the holes have been plugged. He also reported that filters have been changed, vent fans and ballast in lights have been replaced, and the audio in kitchen has been set so that all can hear the service. Jerry also stated that Gerd Rohleder is working on the computer in the media room. His “To Do” list includes trimming bushes, reglazing windows, update of safety security systems, painting in old wing, landscaping, and a telephone system estimated to cost $4-6,000. Andy reminded council that the budget meeting will be help on December 15th at 7:00 p.m. He also provided the resignation letter from Martha Kies, Secretary, for Council minutes. Adjourned: at 9:40 p.m. Respectfully submitted, Donna W. Kelley, acting Secretary
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