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Zion Lutheran Church Present: Mike Borchers, Kent Bressler, Susan McMahon, Gus Schill, Donna Kelley, Tammy Gold, Jeannie Hargis, John Dennis, Holly Shirley, Jennie Motheral, Sara McKeon and Ward Jones. Absent; Jess Erlund and Pastor Mike Williams Call to order: Meeting was called to order by President Mike Borchers at 7:05 p.m. Prayer & Devotion: Holly provided the group with an opening prayer and devotion. President’s Comments: Mike stated that everyone was doing a great job. He said he had no other comments at this time. Vice-President’s Comments: none at this time Consent Agenda: Gus made a motion to approve the consent agenda which included Children’s Center report and minutes of last meeting with a correction to minutes to reflect that Ward was absent from the meeting in May. The motion was seconded by Jennie and carried. Treasurer’s Report: Jeannie reported that the recent crash of the financial secretary’s computer was most likely caused because the operating system of the new computer is not compatible with the Sheppard Staff program being used. Lyndsay worked extremely hard to input all data lost and create financials. Jeannie reviewed the financials with council. Jeannie is to verify where monies received from the insurance company for roof repairs was entered. She will follow up with council via email with clarification. A motion was made by Kent to approve financial report. The motion was seconded by Ward and carried.
Discussion was held regarding the Children’s Center, Gus noted that Larry
Cattran has agreed to join the Discussion was held in detail last month regarding the designation of $80,000 to the Children’s Center as seed money for expansion to the Children’s Center. These funds will be taken from the General Building Fund, $45,000, and Contingency Fund in amount of $35,000. A motion was made by Ward to confirm council’s intention to earmark $80,000 as seed money to be used, if needed, with any monies received from foundation grant monies to complete the expansion project. The motion was seconded by Kent. Motion carried. Jeannie asked if everyone had reviewed the Financial & Accounting Policies and Procedures which she provided to members in April. Discussion was held. Motion was made by Kent to accept these policies and procedures as presented. The motion was seconded by Ward and carried. Property: John reported that there continues to be problems with the security system and doors not being properly locked. Discussion was held regarding doors that need to be repaired; need for doors to be re-keyed as there is no good record of how many keys have been issued; need for there to be only one entry and security pad used. A motion was made by Jennie to have doors fixed, doors that need, be updated with fire doors that will allow for them to automatically lock when closed, doors re-keyed and keys marked with numbers and a new list of keys issued be prepared. The motion was seconded by Ward and carried. Stewardship: There was a request that Time & Talent sheets be given to members of the congregation. Committees/Teams are in need of volunteers.
Worship & Music: Ward reported there will be a July 4th service
and plans are in process for a Cowboy Service. Family night is scheduled
for July 16th. Youth: Kent noted nothing to report at this time as youth are currently on their mission trip to Chicago. Benevolence: Sara reported that the focus for July will be “Food for the Poor” with a goal of funding the organization enough to build a home. Funds will come from benevolence budget and member contributions. Evangelism: Jennie stated that she had information from Olan Mills for a pictorial directory. The company does everything with no cost to the church. Their website allows for members to sign up online. Member. would also be able to sign up at the church. Discussion was held. A motion was made by Susan to go with Olan Mills for a new directory. The motion was seconded by Ward and carried. Fellowship: Tammy reported that she held a meeting last Sunday with good attendance. They are preparing for Family Night on July l6th. She also asked if council would like to have a church picnic and asked that it be discussed at next month’s meeting. She also stated that she will find alternate volunteers for the bereavement team to help address the need during holiday season. Parish Ed: Susan reported that there is a need for a 6th grade teacher for the upcoming fall session. This class will have five boys and she would like to have a man teach the class. She also reported that the VBS is off to a good start and that things in the nursery were okay, no problems. Miscellaneous: Jeannie reminded everyone to be working on their wish list” and email to her in the near future. Discussion will be held at upcoming meetings. Donna reported that the nominating committee will need to meet and begin the search for next year’s council member and officer positions that will be open at end of year. She noted that in the past, the annual meeting to vote on these positions, has been held in late August. Donna will email Pastor Mike to begin the process. Discussion will be held at next month’s meeting. Ward will provide the prayer & devotion for July meeting. Adjournment: There being no further business, the meeting adjourned at 8:40 p.m. followed by the Lord’s Prayer.
Respectfully submitted, Donna W. Kelley
Memo from Kent Bressler, VP June 29, 2011
Kent held a meeting with church’s insurance representative, John Dennis,
Larry Cattran and Gus
Children’s Center Report The Children’s Center Board welcomed our new Board Member, Larry Cattran. His place on the Board is that of Treasurer. The discussion was principally devoted to the financial situation. Summer is usually the time of year in which our enrollment decreases. The number of students increases in September. We have an increased competition in child care with the opening of the Kroc Center that offers summer camps and other activities for children. Additionally it was mentioned that the Notre Dame summer school is enhanced with extensive playground equipment. Infants produce the most income for our center with the thought being that perhaps the class for the four and five year olds should be combined in order to create additional space for the younger ones. All options are being explored. A group of the board had a productive meeting with a representative of the Cailloux Foundation. We should learn in approximately one week whether the center will receive a grant. Respectfully submitted, Gus Schill
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