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Minutes of Present: Pastor Mike Williams, Donna Jenschke, Bobbie Joines, Jennie Motheral, Jerry Stowe, Steve Anfinson, Sara MeKeon, Holly Shirley, Ward Jones, Jeannie Hargis, Andy Simon and Mary Vestuto Absent: Sandra Yarbrough, Donna Kelly Call to Order: Andy Simon called the meeting to order at 7:10 p.m. Opening Prayer: Holly Shirley Pastor’s Observations: Pastor Mike reported that plans have not been finalized for the youth mission trip to Chicago this summer. He is having difficulty getting together with the youth. He will probably send a letter to the youth about the trip and schedule a time to meet with the parents and youth. Pastor noted that he has three confirmation students and wants them to attend Confirmation Camp. How the camp tuition will be paid was discussed. Pastor said if camp attendance was required, then the parents should not have to pay for the camp, or at least, the church should pay some of the costs. There is no money allocated in the 2010 budget for camp scholarships, but the congregation could be asked to donate toward the costs. Pastor reported that the ELCA congregation in Boerne had passed the final vote to join LCMC. There are approximately 326 congregations in LCMC. He also noted that he had been told that the ELCA mission church in Kerrville was disbanding. Sunday worship attendance has increased to approximately 300 for both services. Attendance last fall was averaging 250-260 at both services. The second service is currently averaging 100-120 in attendance. Pastor is going to ask the retired pastors to assist with communion on a rotating basis with him each time communion is celebrated. He felt it is important for the pastors to be actively involved in administering the Sacrament. Treasurer’s Report: Jeannie presented the attached February year-to-date report attached. Jerry questioned the difference between the cash balance reported as of February 28, 2010 compared to the figure derived from adding the Y-T-D income and subtracting the Y-T-D expenses from the December 31, 2009 cash balance. Jeannie will ask Jo Davidson to research the difference, It was noted that it could be helpful for Jo to attend Council meetings to help answer questions. She would need to remain at the meeting only until the Treasurer’s Report was given. Jeannie will ask her to attend the meetings in the future. Jo has agreed to accept the part-time financial position, on a contract basis, at a salary of $600 per month. The part-time office position has not been filled at this time. Approval of minutes: Motion made by Ward to accept the minutes as presented. Motion was seconded by Jennie and carried unanimously. Action Items/Discussion: The New Hope Counseling contract for renting office space from the church for $1.00 annually was received. Bobby motioned to extend the contract for another year. Motion seconded by Jerry and carried unanimously. it was discussed that the Media Group needs to have a liaison report to the Council each month about the needs of the televised ministry in terms of equipment, volunteers, etc. Nathan Green had been asked if he would fill the position, if approved. Nathan agreed to represent the Media Group and be present at Council meetings for that purpose, but did not want to attend the entire meeting. After discussion it was agreed to have Nathan fill the position for the present time. Andy reported that Easter Brunch will be served from 9:30 am to 11:00 am that Sunday. There will be no adult Sunday School that day. Committee Reports: Fellowship: In Sandra’s absence Andy reported that coffee and sweets were served in the Narthex for both services on February 28. Sandra noted that she needs a couple of persons to set up the coffee and sweets between services on the second Sunday of each month and is looking for volunteers. Evangelism: Jennie reported the committee is continuing to make calls and send cards to visitors. Advertising of church activities was discussed. Newspaper ads are expensive and the advertising budget is very limited, Ward suggested public service radio announcements. He noted that from his business experience the best response is from cable advertising. Youth: Donna reported that a new ping pong table was donated to the youth room by Dr. & Mrs. Milton Shaw. Approval was requested for a dinner/dance fund raiser at the church for the pending youth trip to Chicago. John and Tammy Harrison will cater the dinner for $8.00 a plate and tickets will be sold for $25 for the dinner/dance. The committee will decide on the date for the fundraiser. Jennie moved that approval for the fundraiser be given; Bobbie seconded the motion. Motion carried. Graduating seniors will be given a DVD guide to finances as the students leave home and begin to make decisions on their own. Parish Ed: Barbara Dierker resigned from the committee due to purchasing a home in Cloudcroft, NM. Bill and Barbara will be living there about 6 months of the year. Dr. Breen will be teaching one of the adult Sunday School classes for the next 6 weeks. Stewardship: Holly and Pastor Mike will decide which Sunday Holly will make a temple talk concerning stewardship. Worship: Ward reported 20 to 30 visitors on the first visitation Sunday, February 28. He said to watch the local papers for an interview Pastor had with the Kerrville Daily Times and the Hill Country Journal reporters. An Armed Service Sunday honoring our military (veterans and those currently serving) will be planned on May 30th or July 4th. Property: A report form the property board meeting is attached. The bids on shading the 4 dormer windows on the East side of the sanctuary was discussed. Consensus of the council was to try solar screens and not to apply Mylar on the exterior windows. Sara motioned to install solar screens by Hester Window Coverings on the 4 dormer windows. Bobbie seconded; motion carried. Benevolence: Sara said that the containers for American Red Cross donations would be left in the Narthex through the month of March. Deanna Christensen, co-director of Cross Trails Ministry, will have a temple talk for the camping ministry March 14th. In April the benevolence focus will be the Men’s Job Corp and the Women’s Job Corp. Children Center: Steve reported that the enrollment at the Children Center was 87. There is one vacancy in the three-year old classroom. The Center experiences a positive cash flow in January. End of month reports for February were not available at the time of the Council meeting. There was no adverse reaction to the tuition increase in January. Sara will have the devotional and prayer in April. Meeting was adjourned at 9:30 p.m. with the Lord’s Prayer.
Respectfully submitted:
Mary Vestuto |